Proper Recordkeeping and Reporting is an important part of worker safety. This critical paperwork
includes both the Training Records for all current employees as well as any OSHA 300 Forms. OSHA
300 Forms are what provide details and documentation of the incidents which occurred at a work place.
These records are public information and all workers have the right to access them to learn about the
safety of their work environment.
Anytime OSHA pays a visit to your location, they will want to see the training records for all
employees. These records are important because they detail the training each employee received
and document that everyone has been properly trained to do the job they do, use the equipment
required, and that they have been informed of all potential workplace hazards. These training
records must be kept for a minimum of three years.
THE OSHA 300 FORMS
OSHA 300 Forms are what one fills out after an accident or injury. They provide critical
information to OSHA, the Employer and the Employee on what happened and how it occurred.
They also discuss how to prevent the same accident in the future. OSHA 300 Forms are broken
down into three parts:
OSHA Form 300 - The Log of Work-Related Injuries and Illnesses
OSHA Form 300A - The Summary of Work-Related Injuries and Illnesses
OSHA Form 301 - Injury and Illness Incident Report
OSHA 300 Forms are required for workplace fatalities, injuries involving loss of consciousness,
injuries resulting in restricted work or loss of work, work-related cases of cancer, irreversible
disease, broken bones, hearing loss and any incident requiring medical treatment beyond first
aid. These forms must be made available to all employees, and publicly posted from
February 1st to April 30th.
THE FINAL RULE
The Final Rule came about on January 1st of 2017. It issued an adjustment to how OSHA
Forms are filled out, and how to submit electronic copies moving forward. By Submitting
electronic copies of OSHA Forms, more detailed records can be kept and utilized to further
worker safety. The Final Rule also protects workers rights bu prohibiting employers from
discouraging their submission. All workers are allowed to submit a form and all workers are
allowed to review past 300 Forms.