OSHA Recordkeeping and Reporting may seem like a tedious task, but it is also a vital one. By Filing the right OSHA forms after an incident, OSHA is able to gather data on how and why incidents occurred and how to prevent them in the future. OSHA forms also protect workers and employers by providing written documentation of all incidents, as well as all training. IF OSHA makes a visit to your location they will ask to see these records. In addition to documenting why accidents happened they also show OSHA that an employer has trained its workers about the hazards in their workplace. In addition to training records, the three primary forms used in recordkeeping are the OSHA 300 Form, The OSHA Form 300A and the OSHA Form 301.
Training records show that an employer has trained its employees about the potential hazards in their workplace. They also show that the employee has received the training and understands their workplace hazards. Both the employee and the employer must sign and date these forms and the forms must be kept for at least five years.
There are three basic forms which need to filled out in the event of an incident. Together these forms provide OSHA with the details of the incident and all subsequent events, including medical care and work days missed. The OSHA 300 Log provides an overview of what happened, what injury occurred and what medical treatment was required. The OSHA Form 300A goes into more depth on the details of what happened, along with detailed information about the company and employer. OSHA From 301 focuses on the medical treatment received, what doctors were seen and what diagnosis was given. All forms must be publicly posted and available for all to see.
THE FINAL RULE
The Final Rule is a new OSHA Requirement. Since Electronic Filing is now an OSHA requirement, the Final Rule dictates how these forms should be submitted on line. Submitting forms on line allows OSHA to gather and data over different industries and use the collective
information to provide better more focused training.